Customer Support and Voice AI
AI receptionist for small business: calls, bookings and handoffs
What an AI receptionist does on a real call, the rules that apply, a sample greeting and a pass/fail checklist to launch one safely.
WhatsApp Agents
WhatsApp AI Sales Agent for Events
Ticket, agenda and sponsor questions on WhatsApp answered through the pre-event rush, with serious buyers passed to your team.
In the weeks before an event, WhatsApp fills with questions about tickets, agendas, group rates and sponsorship, just as your team is busiest. WhatsApp AI Sales Agent for Events answers attendees from your published program, sends registration links for the right ticket and qualifies sponsor and exhibitor enquiries for your partnerships team, with every conversation logged.
- Guides attendees to the right ticket and registration link
- Answers agenda questions from your published program
- Qualifies sponsor and exhibitor enquiries for your team
$3,500
20–30 working days
Optional maintenance $249/mo
What it is
WhatsApp AI Sales Agent for Events handles the message surge before and during an event. It helps attendees choose a ticket and register on your event platform, answers agenda questions from the published program, qualifies sponsor and exhibitor enquiries for your partnerships team, and follows up after the event with approved templates.
Why businesses buy it
Ticket sales peak exactly when your team has the least time, and unanswered questions turn into abandoned registrations. Sponsor enquiries sit in the same inbox and get slow replies. This edition handles the surge on WhatsApp, guides attendees to the right ticket, answers agenda questions from your published program and passes qualified sponsors to partnerships with the details collected. Because the build is yours, it can be refreshed for the next event. The Scope Card fixes the number, the flows, the templates, the connected systems and the test conversations before you buy.
Problems this solves
Messages surge just before and during the event
The agent handles the WhatsApp surge so your team is not glued to their phones. Attendees get answers while staff focus on running the event.
Attendees drop off while choosing the right ticket
The agent helps attendees choose a ticket and register on your event platform. It explains the options in plain words, using only the ticket details you provide.
Agenda questions repeat what is already in the program
Agenda questions are answered from your published program. When the program changes, you update the source and the answers follow. Attendees stop asking staff where to be and when, and anything unusual is passed to your team.
Sponsor and exhibitor leads mix with attendee chatter
The agent qualifies sponsor and exhibitor enquiries and passes them to your partnerships team. Each lead arrives with the details gathered in the chat. Partnerships can follow up while interest is warm.
A good fit if
In the weeks before an event, your inbox fills with the same ticket, venue and agenda questions.
Would-be attendees abandon registration because nobody answered which ticket type suits them.
Sponsor and exhibitor enquiries get buried among attendee messages and wait days for a reply.
You register attendees through Eventbrite, Cvent or a similar platform and track partners in a CRM.
Not the right fit if
You need sponsor and exhibitor proposals and pricing produced from discovery notes. See AI Proposal System for Events.
You want attendee questions resolved across chat and email from your knowledge base. See AI Customer Support Agent for Events.
You want inbound leads scored against your criteria across several channels. See AI Lead Qualification Agent for Events.
You want promotional email campaigns written and segmented. See AI Email Marketing for Events.
How it works
- Someone messages your event's WhatsApp Business number, whether an attendee, a sponsor or an exhibitor, and the agent works out which.
- Attendees are asked what they want from the event, matched to a ticket type you offer, and sent the registration link on your event platform.
- Agenda, venue and timing questions are answered from the program and documents you publish, so late changes are picked up once you update them.
- Sponsor and exhibitor enquiries are qualified with your questions, such as budget range and goals, then handed to the partnerships team and logged in your CRM.
- During the event, the agent keeps answering program questions while staff run the floor.
- Afterwards, Meta-approved templates send follow-ups you write, such as a thank-you message or a next-event invitation.
What you provide within 72 hours
Your portal lists these the moment you order. Delivery starts the working day after everything is in and your access is checked.
- Admin access to your WhatsApp Business Platform account and verified Meta Business account, or a request for help getting set up.
- The number attendees and partners will message.
- Ticket types, the published agenda, venue details and your sponsor or exhibitor packages.
- Access to your event platform and CRM, shared securely during intake and never by email.
- Approved wording for post-event follow-up templates.
- Who takes attendee and partnership handoffs, and one decision-maker.
- An API key for your own AI model account (for example OpenAI or Google Gemini), created for this build with a spending limit.
The 72-hour rule. Send everything on your checklist, including access, within 72 hours of ordering so your build starts on time.
Timeline
Start
Intake verified; tickets, agenda and packages confirmed.
Weeks 1–2
Attendee, sponsor and exhibitor flows built.
Week 3
Event platform and CRM connected; templates to Meta.
Weeks 3–4
40 test conversations across attendee and partner cases.
Week 4
Two rounds of changes from the event team.
Go-live
Live before your peak; recorded handoff session.
| Option | Delivery time | Price |
|---|---|---|
| Standard | 20–30 working days | $3,500 |
| Express | 15–25 working days | $4,100 |
| Rush | 10–20 working days | $4,750 |
What you receive at handover
- The Events WhatsApp sales agent, live on your WhatsApp Business number
- The Events intent library and workflow templates for tickets, agenda questions, sponsors and post-event follow-up
- Up to five message templates submitted for Meta approval, including follow-up after the event
- Connection to up to two agreed systems, such as your event platform and CRM
- A test report from 40 end-to-end event test conversations
- An admin guide, recorded 60-minute handoff session and 30 days of post-launch support
Expected benefits and how to measure them
- Attendees can get quick answers during the busiest days.
- More chats can end with a completed registration.
- Sponsor leads can reach partnerships without delay.
- Registrations after a chat
- Compare registrations linked to WhatsApp chats for this event and your previous one.
- Unanswered messages in event week
- Count chats left without a reply during event week, before and after launch.
- Sponsor enquiries qualified
- Track sponsor and exhibitor leads logged in your CRM from WhatsApp, against your last event.
Before you start: Record WhatsApp message volume and unanswered chats for your last event. Note how many registrations and sponsor leads came through it.
These are things to track, not promised results. Outcomes depend on your data, your team and your market.
Running costs
The build is paid once. Running costs are paid from your own accounts: Meta's WhatsApp conversation fees and roughly $30 to $150 a month for AI usage and hosting, highest in the run-up to an event. Your event platform and CRM fees do not change.
Testing usage is billed to the organizer's accounts as well.
Ask about running costsCustom requirements
Several events on separate numbers, a third connected system, more than five flows or replies in a second language sits outside this Scope Card. Ask in a checkout note and a written Change Quote follows.
Request a custom versionKeep it running
Once the 30 days of support end, optional monthly maintenance covers monitoring, fixes, model and WhatsApp updates and a monthly health report. Change hours handle small jobs, such as loading the next event's tickets and agenda or new sponsor packages. Larger work gets a Change Quote. Cancel any month.
$249/mo (the minimum fee, includes 2 change hours)
Optional. Starts after the post-launch support period. Cancel any month.
How maintenance worksHow this compares
| Do it yourself with a SaaS tool | Hire a custom agency | Upmark Labs | |
|---|---|---|---|
| Price | An event chatbot add-on is billed per event or per attendee | Temporary event staff are hired for each peak | Ours is one fixed price, shown on this page before you buy |
| Sponsor enquiries | A generic bot treats sponsors like attendees | Depends on who reads the inbox | Ours qualifies sponsors and exhibitors and routes them to partnerships |
| Agenda accuracy | Answers depend on what was typed into the tool | Staff rely on the latest printout | Ours answers from the program you publish |
| Delivery | Set up quickly, then configure per event | Hiring and briefing take weeks | Ours has a fixed delivery time shown before you buy, with faster options |
Questions about this product
Does WhatsApp AI Sales Agent for Events sell tickets inside WhatsApp?
It guides attendees to the right ticket type and sends the registration link for your event platform, such as Eventbrite or Cvent, where they complete the purchase. Registration stays in the system you already use. Ticket prices and types come only from what you supply.
How does it handle sponsor and exhibitor enquiries?
It asks your qualifying questions, such as goals and budget range, explains the packages you have published, then hands the enquiry to your partnerships team with the conversation logged in your CRM. It does not negotiate or quote custom deals. For full proposals, see AI Proposal System for Events.
Can it keep up when the agenda changes?
Yes, once you update the published program it draws from. Agenda questions are answered only from the documents you supply, so an updated session time or room appears in the next answer. Updating those documents during an event fits inside the monthly change hours of maintenance if you would rather we did it.
What does the events WhatsApp sales agent cost?
Each delivery speed has a fixed price and timeline, shown together in the price and delivery panel on this page, so you can pick one that goes live well before ticket sales peak. Every option includes one WhatsApp number, two connected systems, five flows, five templates, forty test conversations, two rounds of changes and thirty days of support.
Can we reuse it for our next event?
Yes. The build is yours, so loading the next event's tickets, agenda and packages is a content update rather than a new project. Monthly maintenance includes change hours that can go toward that kind of refresh. Separate numbers for simultaneous events need a Change Quote.
What are the monthly costs for an event organizer?
Meta's WhatsApp conversation fees and roughly $30 to $150 a month for AI usage and hosting, paid from your own accounts. Usage peaks before and during an event and drops between them. We charge nothing per attendee, and monthly maintenance is optional.
Guides on this topic
All guides Answer the pre-event rush without extra staff.
Order WhatsApp AI Sales Agent for Events today and it goes live on a fixed delivery date. The scope above is exactly what you get, in writing, before you pay.
Works well with
WhatsApp Agents
WhatsApp AI Support Agent
Resolves customer questions on WhatsApp with human handoff.
