Talent Acquisition
AI Resume Screening
Screens applications against role criteria and produces reviewer shortlists.
Outreach
AI Follow-Up Engine for Recruitment
Candidates who stopped replying and clients who owe feedback get a follow-up written from their own ATS history.
Candidates stop replying halfway through a process, and hiring clients go quiet on feedback just when you need it. This edition reads each record in your ATS, such as Bullhorn, Greenhouse or Workable, and follows up about the specific role, shortlist or interview. Consultants stay on billable work, and every message follows your agency's tone and approval rules.
- Silent candidates re-engaged about the exact role they applied for
- Hiring clients nudged for shortlist and interview feedback
- Every follow-up and reply logged back in your ATS
$4,900
20–30 working days
Optional maintenance $249/mo
What it is
AI Follow-Up Engine for Recruitment follows up with candidates who went silent mid-process and with hiring clients who have not replied about a shortlist or interview. It reads each record in your ATS, such as Bullhorn, Greenhouse or Workable, before writing. Each touch is logged in the ATS.
Why businesses buy it
Placements are lost in the gaps. A strong candidate takes another offer while waiting to hear back, or a client forgets to confirm interview slots and the role stalls. Recruiters know follow-up matters, but it loses out to new briefs every day. This edition keeps every candidate and client conversation moving with messages that reflect the real process. The written scope sets the channel, the ATS connection and the Recruitment workflows before you order, so your desk knows exactly what it is getting.
Problems this solves
Hiring clients sit on shortlists and interview feedback for days
Client-stage rules spot shortlists and interview requests with no response. The engine reads the record in Bullhorn, Greenhouse, Workable or your ATS, then follows up about that role and those candidates.
Strong candidates drop out while waiting to hear back
Candidates who went silent mid-process get a personal check-in about the role they applied for. Each touch and any reply is logged in the ATS for the consultant.
Consultants juggle too many roles to chase every client
Routine chasers run on one channel under your approval rules. Consultants keep their time for calls that need a person, and pick up any reply with the history attached.
Follow-up activity is missing from the ATS, so cover goes wrong
Every follow-up is written back to the ATS record. When a consultant is away, a colleague can see what was sent and who still owes a reply.
A good fit if
Consultants juggle so many candidates that anyone who stops replying simply drops off the desk.
Clients go quiet after receiving CVs, and chasing interview feedback eats into time for new roles.
Your candidates and roles live in an ATS such as Bullhorn, Greenhouse or Workable, with client contacts there or in HubSpot.
You want each follow-up to mention the role, stage and last conversation, so candidates do not feel mass-mailed.
Not the right fit if
You need incoming applications screened and ranked, not people chased. See AI Resume Screening for Recruitment.
Your main gap is booking interviews once both sides agree. See AI Interview Scheduling.
You need new client or candidate enquiries qualified on arrival. See AI Lead Qualification Agent for Recruitment.
You recruit across two language markets. Add the Additional Language Pack, since this build covers one language.
How it works
- Silence is measured per stage. A candidate who has not confirmed availability, one who went quiet after an interview and a client who owes feedback can each have their own wait.
- The ATS record is read first: role, stage, consultant, client and the last exchange, from Bullhorn, Greenhouse, Workable or HubSpot.
- Candidate and client messages are written differently, using the Recruitment intent library and your consultants' sample emails.
- The Recruitment workflow template, spanning candidate screening, interview scheduling, client updates and job ad writing, is adapted to your desk's policies.
- Offers, rates and sensitive conversations stay with consultants. Anything outside your approval rules waits for the consultant who owns the relationship.
- Outcomes are logged on the candidate or client record, so the whole team sees who replied and who was closed off.
What you provide within 72 hours
Your portal lists these the moment you order. Delivery starts the working day after everything is in and your access is checked.
- Admin or API access to your ATS, and to HubSpot if client contacts live there.
- Rules for when candidates and clients count as quiet, per stage, and how many follow-ups each gets.
- Recruitment policies, role information and approved candidate messaging.
- Ten real candidate or client emails written by your consultants.
- The consultant or manager who approves anything sensitive.
- Admin access or API keys for each connected system.
- One decision-maker for approvals.
- An API key for your own AI model account (for example OpenAI or Google Gemini), created for this build with a spending limit.
The 72-hour rule. Send everything on your checklist, including access, within 72 hours of ordering so your build starts on time.
Timeline
Start
Intake verified, candidate and client stages mapped.
Weeks 1–2
Recruitment template and per-stage follow-up rules built.
Week 3
ATS and channel connected, record write-back checked.
Weeks 3–4
50 candidate and client scenarios tested with you.
Week 4
Two rounds of changes from consultant feedback.
Go-live
Live, handoff recorded, 30 days of support from launch.
| Option | Delivery time | Price |
|---|---|---|
| Standard | 20–30 working days | $4,900 |
| Express | 15–25 working days | $5,750 |
| Rush | 10–20 working days | $6,600 |
What you receive at handover
- The engine configured on one channel and connected to your ATS, plus one more system if needed
- Recruitment follow-up sequences and client-stage rules, built from the Recruitment template
- A test report covering 50 recruitment scenarios
- An admin guide and recorded handoff session
- 30 days of post-launch support
Expected benefits and how to measure them
- Can shorten the wait for client feedback on shortlists.
- Helps keep good candidates engaged while a client decides.
- Client feedback turnaround
- Use shortlist-sent and feedback-received dates in your ATS. Compare the average wait before and after launch.
- Candidate drop-out mid-process
- Count candidates withdrawn or unresponsive at each stage in your ATS, for matching periods before and after launch.
- Interviews arranged from shortlists
- From the ATS, compare interviews booked against shortlists sent, for the month before launch and the month after.
Before you start: Pull the last two months of shortlists, feedback dates and candidate withdrawals from your ATS. Note how consultants chase clients today.
These are things to track, not promised results. Outcomes depend on your data, your team and your market.
Running costs
The build is paid for once. Running costs are roughly $50 to $250 a month for AI model usage and hosting, in your own accounts, separate from your ATS or CRM license. Desks with many live candidates per consultant sit toward the upper end, because more records are reviewed every day.
Build and test usage is charged to your accounts in the same way.
Ask about running costsCustom requirements
If you need a second channel, a calendar connected as a third system for interview slots, or separate rules per desk, add a note at checkout. A written Change Quote follows.
Request a custom versionKeep it running
Optional monthly maintenance follows the 30 days of support. We monitor follow-ups, fix faults, apply model and platform updates and send a monthly health report. Change hours cover small edits, such as a new ATS stage or revised candidate messaging. Bigger work needs a Change Quote. Cancel any month.
$249/mo (the minimum fee, includes 2 change hours)
Optional. Starts after the post-launch support period. Cancel any month.
How maintenance worksHow this compares
| Do it yourself with a SaaS tool | Hire a custom agency | Upmark Labs | |
|---|---|---|---|
| Price | An ATS automation add-on bills per recruiter seat | A recruitment marketing agency bills a retainer | Ours is one fixed price, shown before you buy |
| Personalization | A sequence sends the same message to everyone at a stage | Depends on the brief | Ours mentions the role and last conversation for each person |
| Client feedback | Feedback chasing is usually left to the consultant | Outside most campaign scopes | Ours chases clients for shortlist and interview feedback inside your rules |
| Delivery | Switch on fast, then write every template yourself | Weeks of planning, set per project | Ours has a fixed delivery time shown before you buy, with faster options |
Questions about this product
Does AI Follow-Up Engine for Recruitment work with Bullhorn?
Yes, if your Bullhorn account provides the admin or API access needed. Bullhorn, Greenhouse or Workable can be one of the two connected systems with read and write access, and the other can be your email channel or HubSpot. A third connected system, such as a calendar, is quoted separately.
Can AI Follow-Up Engine for Recruitment chase clients for interview feedback?
Yes. Client updates are part of the Recruitment template. When a client has not responded about a shortlist or an interview within your threshold, the engine drafts a follow-up naming the role and candidates involved, and holds it for the consultant if your rules require approval.
How does AI Follow-Up Engine for Recruitment avoid sounding mass-mailed?
It writes from each candidate's record. The role, stage and last exchange are read before drafting, and the tone comes from your consultants' sample emails and the Recruitment intent library. Two candidates at the same stage get different messages because their histories differ.
What does the Recruitment edition cost, and how long does it take?
The fixed price and standard delivery time are both shown next to this page before you order, with express and rush options if you need it sooner. The price includes the Recruitment workflow template and 50 test scenarios based on real candidate and client situations, plus two rounds of changes and a recorded handoff session.
Is AI Follow-Up Engine for Recruitment the same as AI Resume Screening for Recruitment?
No. Resume screening ranks incoming applications against role criteria for a reviewer. The Follow-Up Engine re-engages candidates and clients who have stopped replying. An agency with heavy inbound volume and slow responses may need both, since they solve different stages of the same placement process and work well side by side.
Can AI Follow-Up Engine for Recruitment make offers or discuss pay?
No, not unless your rules explicitly allow a specific message. By default, offers, pay and other sensitive topics are held for the consultant who owns the relationship, with the full history attached. The 50 test scenarios include these cases, so you see the handoff before anything goes live.
Keep candidates and clients from slipping off the desk.
Order AI Follow-Up Engine for Recruitment and candidates and clients stop slipping off the desk, with every follow-up written from the ATS.
Works well with
Lead Generation
AI Lead Qualification Agent
Qualifies inbound leads with a short conversation and scores them against your criteria.