Talent Acquisition
AI Interview Scheduling for Lever
Coordinates interview times with candidates and panels, connected natively to Lever so it reads and updates postings, opportunities and interview panels.
Talent Acquisition
AI Interview Scheduling
Interview times coordinated across candidates and panels automatically, with alerts if something needs a person.
Booking one interview can take a long chain of emails, and a panel interview can take days of back-and-forth. AI Interview Scheduling checks candidate and panel calendars against each other, proposes times that work and sends invites and reminders automatically. It runs in the background on the tools you already use. When there is a real conflict, it goes to the person you named.
- Candidate and panel calendars checked against each other automatically
- Calendar invites and reminders sent without anyone chasing
- Scheduling conflicts routed to a named person
$2,400
20–30 working days
Optional maintenance $249/mo
What it is
AI Interview Scheduling coordinates interview times between candidates and interview panels, checking calendars, proposing times and sending invites, working in the background with no separate portal for candidates or panels to learn. When no slot works, it alerts the person you named instead of guessing.
Why businesses buy it
Scheduling is the quiet bottleneck in hiring. Recruiters and coordinators lose hours to calendar ping-pong, candidates wait for a time and lose interest, and panels get double-booked. This build takes over the coordination: it matches calendars, books the slot and sends reminders, without a new portal for anyone to learn. The Scope Card sets out the single workflow, the connected systems and the test runs before you buy, so you know exactly what it automates and that conflicts always reach a person rather than being guessed.
Problems this solves
Booking one interview takes a dozen emails back and forth
The workflow checks calendars, proposes times and sends invites to the candidate and panel. It runs in the background, so no one has to juggle the back-and-forth by hand.
Candidates wait days to hear when their interview is
Scheduling starts as soon as a candidate reaches interview. Times are proposed from live calendar availability, keeping good candidates engaged instead of waiting on a reply.
Panels clash and interviews get moved at the last minute
Panel calendars are checked together before a time is proposed. When no slot works, the person you named is alerted instead of the workflow guessing.
A good fit if
Coordinating interview times between a candidate and a multi-person panel currently means a long email or chat back-and-forth.
You already have a documented manual process, or could record a screen walkthrough of how scheduling happens today.
You want alerts sent to a person when scheduling cannot resolve automatically, rather than a silent failure.
Your scheduling connects to up to three systems, such as a calendar, an ATS and a messaging tool.
Not the right fit if
You need applications screened and scored before scheduling comes into play. See AI Resume Screening.
You need candidates actively found and contacted before there is anyone to schedule. See AI Candidate Sourcing.
You want the interviews themselves analyzed for signal, not just the logistics coordinated. See AI Interview Intelligence.
Your workflow needs more than 12 steps or more than one AI decision point. Add a note at checkout for a Change Quote.
How it works
- You describe the current process. A written description or a screen recording of how scheduling happens manually today becomes the workflow it automates.
- You connect the systems involved. Up to three systems, typically a calendar, your ATS and a messaging tool, are linked with the access needed to check availability and send invites.
- It finds a time that works. Candidate and panel availability are checked against each other, and a workflow of up to 12 steps, including one AI drafting or decision step, proposes a time.
- Invites and reminders go out automatically. Once a time is confirmed, calendar invites and reminder messages are sent without anyone doing it by hand.
- Conflicts and errors go to a person. Whoever you named to receive alerts and errors is notified when scheduling cannot resolve automatically, such as a panel member with no free slot.
- You review before launch. 20 test runs on your own sample data, plus two rounds of changes, confirm the workflow handles your real scheduling patterns.
What you provide within 72 hours
Your portal lists these the moment you order. Delivery starts the working day after everything is in and your access is checked.
- The list of systems involved, with admin or API access for each.
- A written description or screen recording of the current manual scheduling process.
- 5 to 10 real sample scheduling requests to test the workflow against.
- Who should receive alerts when scheduling cannot resolve automatically.
- Admin access and API keys for every connected system, shared by adding our team as a user or creating a key you control, never by email.
- Your business information (company basics, hours and brand voice), shared during intake.
- One decision-maker who can approve the workflow steps.
- An API key for your own AI model account (for example OpenAI or Google Gemini), created for this build with a spending limit.
The 72-hour rule. Send everything on your checklist, including access, within 72 hours of ordering so your build starts on time.
Timeline
Start
Intake verified and the current scheduling process confirmed.
Weeks 1–2
Scheduling workflow built from your process description.
Week 3
Calendar, ATS and messaging systems connected.
Weeks 3–4
20 test runs completed on your sample scheduling data.
Week 4
Your review and two rounds of changes to the workflow steps.
Go-live
Live, with a recorded 45-minute handoff session and 30 days of support.
| Option | Delivery time | Price |
|---|---|---|
| Standard | 20–30 working days | $2,400 |
| Express | 15–25 working days | $2,900 |
| Rush | 10–20 working days | $3,350 |
What you receive at handover
- AI Interview Scheduling running in the background, with no new portal for candidates or panels
- One scheduling workflow of up to twelve steps, including one AI drafting or decision step
- Connections to up to three systems, such as calendars and your hiring tool
- Test report from 20 test runs on your sample data
- Admin guide and a recorded handoff session
- 30 days of post-launch support
Expected benefits and how to measure them
- Can cut the time between shortlist and interview
- Helps recruiters spend less time on calendar admin
- Makes the candidate experience feel quicker and more organized
- Time from invite request to booked interview
- Compare the average gap between moving a candidate to interview and the confirmed booking, before and after launch.
- Rescheduled interviews
- Count interviews moved after booking each month, from calendar history, before and after launch.
- Recruiter time on scheduling
- Have recruiters log scheduling time for a week before launch and a week after.
Before you start: For recent hires, note how long interviews took to book and how many were rescheduled. Estimate weekly scheduling time.
These are things to track, not promised results. Outcomes depend on your data, your team and your market.
Running costs
The build is a one-time payment. Running it afterwards costs roughly $20 to $100 a month, covering the automation platform and AI model usage, billed directly in your own accounts. Build and test usage follows the same rule, so every provider relationship stays yours.
Ask about running costsCustom requirements
If your scheduling needs more than 12 workflow steps or a fourth connected system, add a note at checkout. You get a written Change Quote before any extra work starts. Larger or bespoke projects use the Custom AI request form.
Request a custom versionKeep it running
For this build we recommend monthly maintenance: monitoring, fixes and monthly change hours, suited to the lighter, background nature of this workflow. Maintenance starts after the 30 days of included support.
$249/mo (the minimum fee, includes 2 change hours)
Optional. Starts after the post-launch support period. Cancel any month.
How maintenance worksHow this compares
| Do it yourself with a SaaS tool | Hire a custom agency | Upmark Labs | |
|---|---|---|---|
| Price | A scheduling tool charges a monthly fee per user across your hiring team | A custom scheduling automation is quoted after discovery calls | Ours is one fixed price, shown on this page before you buy |
| Scope | A generic scheduling tool needs you to build panel logic yourself | An agency agrees scope as the project develops | Ours is built from your own process description, on the Scope Card |
| Delivery | Self-serve scheduling tools still take days to weeks of setup per panel | An agency project usually runs several weeks, set per project | Ours has a fixed delivery time shown before you buy, with faster options |
| When it breaks | Many scheduling tools leave a candidate stuck with no notification path | An agency build depends on what was specified | Ours alerts the person you named the moment it cannot resolve |
Questions about this product
Does candidates or panel members need to log in anywhere new?
No. AI Interview Scheduling runs in the background against your existing calendars and messaging tools, with no separate portal for candidates or panels to learn. Invites and reminders arrive the same way they always have, through calendar invites and the messaging tool you already connected.
Why is AI Interview Scheduling priced lower than the other HR builds?
It is a narrower build. AI Interview Scheduling runs one background workflow of up to 12 steps with one AI decision point, rather than a customer-facing channel or document extraction, so there is less to build and test. The price for each delivery speed is shown in the panel on this page, and it covers everything written on the Scope Card.
What happens if a panel member has no free time?
The person you named to receive alerts and errors during intake is notified, so a human resolves the conflict instead of the workflow guessing or double-booking. This is tested during the 20 sample runs before launch, so you see how conflicts are handled before it goes live with real candidates.
How much does AI Interview Scheduling cost to run each month?
Roughly $20 to $100 a month, covering the automation platform and AI model usage, paid directly in your own accounts rather than to us. Where you land depends on scheduling volume: a team booking a few interviews a week sits near the low end, and a busy hiring season pushes it up. Your calendar, ATS and messaging tools stay on their existing plans.
How is this different from AI Candidate Sourcing or AI Resume Screening?
Interview Scheduling only coordinates timing once there is a candidate to schedule; it does not find candidates or screen applications. AI Candidate Sourcing finds and contacts candidates, and AI Resume Screening scores inbound applications. Many hiring teams use two or three of these together across the pipeline.
Is scheduling and candidate data handled securely?
Yes. Access credentials for your calendar, ATS and messaging tool are shared by adding our team as a user or creating a key you control, never sent by email. The workflow only reads and writes scheduling data within the systems you connected. Role-based access and audit logging are available as add-ons if your policy requires stricter controls.
Can we add another connected system later?
Small adjustments to the existing workflow fit inside the monthly change hours that come with maintenance. A fourth connected system, beyond the three included, is quoted as a Change Quote before that work starts. Most hiring teams find three systems, calendar, ATS and messaging, covers the full loop.
Can we cancel the AI Interview Scheduling maintenance after launch?
Yes, plans bill monthly with no lock-in and can be cancelled for any coming month. The 30 days of support included with the build continue regardless of whether you take a plan. If you cancel, scheduling keeps running on its existing configuration until you change something yourself.
Stop the email back-and-forth over interview times.
Order AI Interview Scheduling and candidate and panel times are coordinated automatically, live on a fixed delivery date.
Works well with
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