Talent Acquisition
AI Resume Screening
Screens applications against role criteria and produces reviewer shortlists.
Talent Acquisition
AI Interview Scheduling for Workable
Candidates moved to an interview stage in Workable get times agreed with your panel, without recruiters chasing calendars.
Workable keeps your candidates moving through stages, but the interview itself still gets arranged by email. When you hire for several roles at once, that falls on one or two people. This workflow starts when you move a candidate into your interview stage, checks the panel's calendar, sends a message in your tone and records the slot in Workable. If nothing fits, a named person hears about it.
- Scheduling starts when a candidate enters your Workable interview stage
- Handles many open jobs at once through one workflow
- Unresolved clashes go to a named person, never left hanging
$3,400
20–30 working days
Optional maintenance $249/mo
What it is
AI Interview Scheduling for Workable coordinates interview times with candidates and panels, starting from the stages your team moves candidates into in Workable. A Workable API token connects jobs, candidates and stages, and one background workflow of up to 12 steps does the coordination, recording each agreed interview against the candidate.
Why businesses buy it
Small hiring teams on Workable often run many roles with the same few people, and scheduling is the task that piles up first. Candidates wait, panels double-book, and recruiters spend afternoons on calendar puzzles. This build gives that job to a background workflow that starts from your own Workable stages and keeps going across every open job. You decide the trigger stage, the calendar it reads and who handles clashes, and all of it is written on the Scope Card before you order, so the outcome is clear from day one.
Problems this solves
Moving a candidate to interview in Workable starts an email chase
When your team moves a candidate into an interview stage in Workable, coordination starts on its own. Times are proposed to the candidate and panel without anyone starting a thread.
Agreed interview times are missing from the Workable candidate
Each agreed interview is recorded against the candidate in Workable. The team sees the booking where they already work, with no separate calendar to check.
Recruiters rebuild the same scheduling steps for each job
One background workflow of up to twelve steps handles the coordination the same way each time. A Workable API token connects jobs, candidates and stages.
A good fit if
You run hiring in Workable and move candidates through stages, but interview times are still arranged by hand.
You hire for several jobs at once, so scheduling piles up on one or two people.
Someone with Workable admin rights can create an API token and join a 30-minute setup call.
You want a named person alerted when no interview slot works, rather than the candidate left waiting.
Not the right fit if
You want applications in Workable screened against role criteria first. See AI Resume Screening for Workable.
Your team uses Greenhouse. See AI Interview Scheduling for Greenhouse.
You need new hires onboarded after the offer, not interviews arranged. See AI Employee Onboarding.
You need a third connected system or more than one AI decision step. Add a note at checkout for a Change Quote.
How it works
- A Workable API token links jobs, candidates and stages, with the field mapping agreed with your admin.
- Moving a candidate into the interview stage you nominate starts the workflow.
- Panel availability comes from the one other connected system, such as your shared calendar.
- One AI step drafts the candidate's scheduling message using your templates and the job's details.
- The agreed interview is recorded against the candidate in Workable, and errors or unresolved clashes go to the person you named.
- 20 test runs on your sample candidates confirm the steps before launch.
What you provide within 72 hours
Your portal lists these the moment you order. Delivery starts the working day after everything is in and your access is checked.
- A Workable API token.
- A Workable admin for a 30-minute setup call.
- Access to the second connected system, such as the calendar your panel uses.
- A written walkthrough or screen recording of today's scheduling.
- 5 to 10 real scheduling examples from recent hiring.
- Role descriptions, evaluation criteria and the message templates to use.
- An alerts contact and one decision-maker.
- An API key for your own AI model account (for example OpenAI or Google Gemini), created for this build with a spending limit.
The 72-hour rule. Send everything on your checklist, including access, within 72 hours of ordering so your build starts on time.
Timeline
Start
Intake verified; Workable stages and mapping agreed.
Weeks 1–2
Scheduling steps built from your walkthrough.
Week 3
Workable token and calendar connection tested.
Weeks 3–4
20 test runs on sample candidates.
Week 4
Your review, two rounds of changes.
Go-live
Live, documented mapping, recorded handoff session.
| Option | Delivery time | Price |
|---|---|---|
| Standard | 20–30 working days | $3,400 |
| Express | 15–25 working days | $4,000 |
| Rush | 10–20 working days | $4,600 |
What you receive at handover
- AI Interview Scheduling for Workable, a background workflow triggered by your Workable stages
- Workable connection with documented field mapping, plus up to one more system
- Access through a Workable API token or invite you control; tokens are never emailed
- Test report on sandbox or test records from 20 test runs
- Admin guide and a recorded handoff session
- 30 days of post-launch support
Expected benefits and how to measure them
- Can start interview scheduling the moment a stage changes
- Helps keep every booking visible on the Workable candidate
- Makes scheduling the same for every job
- Time from stage change to booked interview
- Compare averages from Workable stage history and calendar bookings, before and after launch.
- Interviews recorded in Workable
- Spot-check a monthly sample of candidates for interview records in Workable.
- Recruiter scheduling hours
- Ask recruiters to log scheduling time for a week before launch and a week after.
Before you start: Note average time from interview stage to booked interview in Workable for recent jobs. Estimate recruiter scheduling hours.
These are things to track, not promised results. Outcomes depend on your data, your team and your market.
Running costs
You pay for the build once. Running costs are roughly $20 to $100 a month in your own accounts for the automation platform and AI model usage.
Workable licenses and plan upgrades are outside the build. Usage during build and testing is billed to your accounts.
Ask about running costsCustom requirements
Custom Workable objects outside the agreed mapping, a third system or a longer workflow are priced in a written Change Quote, sent of a note at checkout. Larger or bespoke projects go through the Custom AI request form instead.
Request a custom versionKeep it running
For this build we recommend monthly maintenance: monitoring, fixes and monthly hours for changes such as a renamed stage or new job templates. The change hours scale with the build. Maintenance begins after the 30 days of support.
$249/mo (the minimum fee, includes 2 change hours)
Optional. Starts after the post-launch support period. Cancel any month.
How maintenance worksHow this compares
| Do it yourself with a SaaS tool | Hire a custom agency | Upmark Labs | |
|---|---|---|---|
| Price | A scheduling app is billed per user | An agency adds coordination to a per-hire fee | Ours is one fixed price, shown before you buy |
| Starting point | A recruiter sends a booking link | The coordinator's to-do list | Ours starts from the Workable stage you choose |
| Clashes | The candidate picks again | Handled when someone notices | Ours alerts the person you named |
| Delivery | Configured job by job | Weeks to agree terms | Ours has a fixed delivery time shown before you buy, with faster options |
Questions about this product
How does a Workable stage change start the scheduling?
When a recruiter moves a candidate into the interview stage you nominated at intake, the workflow reads that candidate and job from Workable and begins coordinating. Moves into other stages do nothing. Recruiters stay in charge of progression; the workflow only arranges the time.
Can it schedule interviews for several Workable jobs at once?
Yes, within the one workflow. Jobs are part of the Workable mapping, so candidates for different jobs follow the same scheduling steps, with each job's details used in the messages. If some jobs need a genuinely different routine, that is a second workflow, available as the Additional Workflow add-on.
What happens if every time a candidate offers clashes with the panel?
The workflow does not force a booking. The person you named for alerts and errors is told, with the candidate and the clash, so a recruiter can sort it out. How clashes are handled is checked in the 20 runs on your sample data before launch.
What Workable access does this build use?
A Workable API token, created by your admin and limited to the jobs, candidates and stages in the agreed mapping. We confirm it on a 30-minute setup call. The token stays in your Workable account, and your admin can revoke it at any time.
What are the running costs for Workable interview scheduling?
Roughly $20 to $100 a month in your own accounts, for the automation platform and AI model usage, rising with interview volume. Workable licenses are unchanged. The one-time build is the only payment to us unless you add monthly maintenance.
What delivery options exist for the Workable edition?
Standard, express and rush delivery are all offered, each with a fixed time shown on this page before you buy. The clock starts after a verified intake. All three include 20 test runs on your sample candidates and a recorded 45-minute handoff session.
Stop chasing calendars for every Workable candidate.
Order AI Interview Scheduling for Workable and interviews are arranged from your Workable stages in the background, on a fixed delivery date. You see the full scope in writing before you pay.
Works well with
Talent Acquisition
AI Interview Intelligence
Transcribes interviews and summarizes evidence against the scorecard.
Employee Lifecycle
AI Employee Onboarding
Runs new-hire onboarding checklists, documents and first-week guidance.