AI Appointment Business Stack
AI phone and WhatsApp booking into your calendar, drafted review replies and win-back messages to lapsed clients, for appointment-based businesses.
Discount rounded to the nearest $100. Savings are calculated from current component prices, not claimed.
What is included
Each product below is also sold on its own; this bundle delivers all of them as one project at the discounted price on the right.
Problems this solves
The phone rings while every pair of hands is with a client
The AI Voice Booking Agent answers, then books, reschedules or cancels appointments straight into your booking platform. It follows the booking rules you set at intake.
WhatsApp booking messages wait hours for a reply
The WhatsApp AI Appointment Agent handles bookings and changes in WhatsApp. It uses the same services, hours and booking rules as the phone agent, so answers match.
Regular clients drift away and nobody notices in time
The AI Win-Back Agent finds clients who have not rebooked and sends a message matched to their history. Offers stay within the limits you approve.
Reviews go unanswered because there is never a quiet moment
The AI Review Response Agent drafts replies in your tone and sends them to you for approval. Each review can get a timely, personal response without writing from scratch.
How the 4 work together
These run as one system: each product keeps doing its own job, and this bundle delivers them together as a single project with a single intake.
Shown in the order components are delivered. Detailed cross-product sequencing copy is added in a later phase.
One intake for all 4
Send everything on your checklist, including access, within 72 hours of ordering so your build starts on time.
Not included
What you receive at handover
- The AI Voice Booking Agent, WhatsApp AI Appointment Agent, AI Review Response Agent and AI Win-Back Agent, configured and deployed
- One shared knowledge set and booking rules for all four
- Phone and WhatsApp booking connected to one booking platform or calendar
- A combined test report including 20 cross-product scenarios
- A combined admin guide and recorded 90-minute handoff session
- 30 days of post-launch support
Expected benefits and how to measure them
- Can reduce bookings lost to missed calls and slow replies.
- Helps bring lapsed clients back before they settle elsewhere.
- Gives every review a timely, approved reply.
- Bookings from phone and WhatsApp
- Use your booking platform's source report to count bookings made by the agents each month.
- Lapsed clients who rebook
- Compare how many clients flagged as lapsed rebook within a month, before and after the win-back agent starts.
- Reviews with a reply
- Check your review profile each month and count the share of new reviews that received a reply within a week.
Before you start: Record a month of missed calls, WhatsApp booking messages and new bookings. Count clients with no visit in your lapsed window.
These are things to track, not promised results. Outcomes depend on your data, your team and your market.
Questions about this product
Which booking platforms does the appointment stack work with?
Platforms with an API or calendar sync, such as Vagaro, Fresha, Mindbody, Boulevard or Google Calendar. We confirm yours at intake. Some booking platforms limit API access to partners, so we check this before work starts. Platforms with no API or calendar sync are out of scope.
Can salon clients book by text message instead of WhatsApp?
Yes, with an add-on. The stack covers phone and WhatsApp. If your clients prefer SMS, add the SMS Channel Add-on, which is quoted separately. Many US clients text, while WhatsApp is common across Europe, so choose the channel your clients already use.
How does the win-back agent decide which clients to contact?
It follows your rules. You define who counts as lapsed, for example no visit in eight weeks, and what you are happy to offer. The agent uses visit history from your booking platform and drafts a message matched to that client. It sends it through the channel agreed at intake.
Will the agents give treatment advice to med spa clients?
No. The agents handle bookings, questions about services and hours, review replies and win-back messages only. They do not give medical or treatment advice. Questions about suitability, side effects or aftercare are passed to your qualified staff under the handoff rules you approve.
Do review replies for our salon go live automatically?
No. The AI Review Response Agent drafts replies in your tone and delivers them to one destination for approval, such as an inbox. Someone on your team checks each one and posts it. This keeps replies personal and accurate, while saving the time spent writing from scratch.
Why do WhatsApp booking reminders need Meta approval?
Meta requires approval for messages a business sends first, such as reminders. We write up to five templates and submit them for Meta approval during the build. Approval is Meta's decision and timing, so we submit early. Replies inside a conversation the client started do not need templates.
What does the appointment stack save over buying the four products?
The four products cost 15 percent less as a bundle than bought one by one. The price panel shows both totals before you pay. One intake covers all four, so your services, prices and booking rules are collected once and shared from the first day.
What happens after the appointment stack's 30 days of support?
All four products keep running in your own accounts. Optional monthly maintenance covers monitoring, fixes, updates, a health report and change hours, such as new services or seasonal offers. Without it, your team makes updates using the admin guide and the recorded handoff session.