Talent Acquisition
AI Resume Screening
Screens applications against role criteria and produces reviewer shortlists.
Talent Acquisition
AI Interview Scheduling for Lever
Lever opportunities that reach interview stage get times agreed with candidates and interviewers, in the background.
In Lever, a candidate can sit at interview stage for days while someone lines up three diaries by hand. This workflow takes that job over. When an opportunity enters the stage you name, it reads your interviewers' availability, drafts a scheduling message from your templates and records the agreed time on the opportunity. Your recruiters still decide who advances. The workflow just removes the waiting.
- Opportunities entering your interview stage get times proposed straight away
- Candidate messages drafted from your own Lever-ready templates
- Agreed times recorded against the Lever opportunity, clashes flagged
$3,400
20–30 working days
Optional maintenance $249/mo
What it is
AI Interview Scheduling for Lever coordinates interview times with candidates and interviewers for opportunities in Lever, using a Lever API key to read postings and opportunities and to record scheduling back. It runs quietly as one workflow of up to 12 steps, drafting each candidate message from your templates and alerting a person when needed.
Why businesses buy it
Coordinators on Lever often spend more time on calendars than on candidates. Each round of back-and-forth slows the hire, and in a tight market a slow reply can lose you the person you wanted. This build starts the moment an opportunity reaches your interview stage, so the first message goes out while interest is high and your team gets its hours back. Because the trigger, the calendar connection, the message templates and the alert rules are written on the Scope Card first, there are no surprises once the work begins.
Problems this solves
Interviewers in Lever wait on recruiters to book every slot
Using a Lever API key, the workflow reads postings and opportunities, then coordinates times with candidates and interviewers. Bookings are recorded back in Lever without a recruiter typing them up.
Candidate scheduling emails vary in tone and detail
Each candidate message is drafted from your templates by the workflow's AI step. Candidates receive clear, consistent emails, whichever recruiter happens to own the opportunity in Lever.
Tricky scheduling cases slip through without a person noticing
The workflow alerts a person when it needs help, such as when no time fits. Hard cases get human attention rather than stalling quietly in the background.
A good fit if
Your hiring runs in Lever, and coordinators spend real time matching interviewer calendars to candidate availability.
A Lever admin can create an API key and give 30 minutes to setup.
Interview slots depend on one calendar system that can be connected as the second system.
You have message templates and role descriptions that candidate scheduling messages should follow.
Not the right fit if
You need inbound applications in Lever screened before interviews are arranged. See AI Resume Screening for Lever.
Your ATS is Workable. See AI Interview Scheduling for Workable.
You need candidates found and approached before there is anyone to schedule. See AI Candidate Sourcing.
Your scheduling routine needs more than 12 steps. Add a note at checkout for a Change Quote.
How it works
- A Lever API key connects postings, opportunities and feedback on a mapping your Lever admin approves.
- An opportunity moving into your chosen interview stage starts the workflow.
- Interviewer availability is read from the second connected system, such as a shared calendar, and matched to the candidate's options.
- The one AI step drafts the scheduling message to the candidate from your templates.
- Once a time is agreed, it is recorded against the Lever opportunity. If nothing fits, the person you named gets an alert.
- Before launch, 20 test runs use your own sample opportunities.
What you provide within 72 hours
Your portal lists these the moment you order. Delivery starts the working day after everything is in and your access is checked.
- A Lever API key.
- Your Lever admin for a 30-minute setup call.
- Access to the second system, for example your interviewers' calendar.
- A description or screen recording of your current scheduling steps.
- 5 to 10 real scheduling examples.
- Role descriptions, evaluation criteria and candidate message templates.
- Who gets alerts and errors, and one decision-maker.
- An API key for your own AI model account (for example OpenAI or Google Gemini), created for this build with a spending limit.
The 72-hour rule. Send everything on your checklist, including access, within 72 hours of ordering so your build starts on time.
Timeline
Start
Intake verified; Lever stage trigger and mapping confirmed.
Weeks 1–2
Workflow steps and the drafting step built.
Week 3
Lever and calendar connections tested on sample opportunities.
Weeks 3–4
20 test runs completed, results shared.
Week 4
Your review, two rounds of changes.
Go-live
Live, mapping documented, 45-minute handoff recorded.
| Option | Delivery time | Price |
|---|---|---|
| Standard | 20–30 working days | $3,400 |
| Express | 15–25 working days | $4,000 |
| Rush | 10–20 working days | $4,600 |
What you receive at handover
- AI Interview Scheduling for Lever, one background workflow of up to twelve steps
- Lever connection with documented field mapping, plus up to one more system
- Candidate message templates used by the AI drafting step
- Access through a Lever API key or user invite held by you, with no keys emailed
- Test report on sandbox or test records from 20 test runs
- Admin guide, recorded handoff session and 30 days of post-launch support
Expected benefits and how to measure them
- Can free recruiters from routine booking work in Lever
- Helps candidates get consistent, timely scheduling messages
- Makes difficult cases reach a person sooner
- Time to schedule after interview stage
- Compare the average time from interview stage to confirmed booking using Lever data, before and after launch.
- Candidate scheduling complaints
- Count candidate complaints or chasers about scheduling in the month before launch and after.
- Alerts raised and handled
- Keep a log of alerts and how long each took to resolve.
Before you start: Record average time to schedule from Lever for recent postings. Note how often candidates chase for interview times.
These are things to track, not promised results. Outcomes depend on your data, your team and your market.
Running costs
The build is a one-time payment. Ongoing costs are roughly $20 to $100 a month in your own accounts for the automation platform and AI model usage, scaling with how many interviews pass through.
Lever licenses stay as they are. AI usage during build and testing is billed to you directly.
Ask about running costsCustom requirements
A third connected system, more than 12 steps, or custom Lever objects outside the agreed mapping are priced in a written Change Quote of a note at checkout. Larger or bespoke projects go through the Custom AI request form instead.
Request a custom versionKeep it running
Monthly maintenance is our recommendation here, covering monitoring, fixes and monthly hours for changes such as a new posting type or revised candidate messages. The change hours scale with the build. Maintenance starts after the 30 days of support.
$249/mo (the minimum fee, includes 2 change hours)
Optional. Starts after the post-launch support period. Cancel any month.
How maintenance worksHow this compares
| Do it yourself with a SaaS tool | Hire a custom agency | Upmark Labs | |
|---|---|---|---|
| Price | A scheduling add-on bills per seat monthly | A recruitment agency builds coordination into its fee | Ours is one fixed price, shown before you buy |
| Trigger | Someone clicks to send a link | The coordinator notices | Ours starts when a Lever opportunity reaches your stage |
| Candidate messages | Generic booking emails | Written by hand | Ours drafts from your templates |
| Delivery | Set up team by team | Weeks to brief | Ours has a fixed delivery time shown before you buy, with faster options |
Questions about this product
Which Lever stage triggers scheduling?
The interview stage you name at intake. When a Lever opportunity moves into it, the workflow reads the opportunity and its posting and starts coordinating times. Opportunities in other stages are ignored, so your recruiters decide who reaches interview and the workflow only handles the logistics.
Does it read or write Lever interview feedback?
Feedback is part of the available Lever mapping, but this build coordinates times. It never writes feedback or uses it to decide on a candidate. If you want the workflow to check that earlier feedback exists before booking a next round, that rule is agreed at intake within the 12 steps.
Who drafts the messages Lever candidates receive?
The workflow's one AI step drafts them from your own templates and tone, using details from the Lever opportunity and posting. You approve the templates at intake and see real drafts during the 20 test runs, so nothing reaches a candidate in wording you have not seen.
What Lever access is needed for scheduling?
A Lever API key created by your Lever admin, scoped to the postings, opportunities and feedback in the agreed mapping. We confirm the setup together on a 30-minute call. The key belongs to your Lever account, and your admin can revoke it whenever needed.
What does Lever interview scheduling cost each month?
Roughly $20 to $100 a month in your own accounts, for the automation platform and AI model usage. Teams running many interviews sit toward the top of that range. Lever licenses are unchanged, and there is no ongoing fee from us beyond optional monthly maintenance.
When can Lever interview scheduling go live?
The delivery time is fixed and shown on this page before you buy, and express or rush delivery is available if a hiring push is coming. Sending the API key, your current process recording and sample cases within 72 hours of ordering keeps the date you were given.
Interviews booked while recruiters work on hiring.
Order AI Interview Scheduling for Lever and interview times for Lever opportunities are coordinated in the background, on a delivery date fixed before you pay. Your recruiters keep every hiring decision.
Works well with
Talent Acquisition
AI Candidate Sourcing
Finds and summarizes candidates who match the role profile.
Talent Acquisition
AI Interview Intelligence
Transcribes interviews and summarizes evidence against the scorecard.